Senior Accounts Administrator

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Senior Accounts Administrator

Apply locations Sherbrooke 680 time type Full time posted on Posted 2 Days Ago job requisition id JR0000055122

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Position Summary:
Under the direction of the immediate supervisor, administers accounts. Organizes, distributes and verifies the work of others and participates in their training. Acts as resource person and resolves problems. Processes or monitors the processing of financial, accounting and payroll transactions. Examines, analyses and reconciles accounting and financial records as well as documents such as bank statements, expenditures, budgets, loans and others. Ensures accuracy and compliance with University, government and granting agency guidelines, as well as accounting, reporting and payroll policies and procedures. Performs various administrative tasks according to the needs of the unit.

Major Duties and Responsibilities:
(i) Administers accounts. Organizes, distributes and verifies the work of others and participates in their training. Acts as resource person and resolves problems. Prepares journal and ledger entries. Processes or monitors the processing of financial and accounting transactions. Examines and analyses accounting and financial records and documents such as bank statements, expenditures, budgets, loans and others.
(ii) Ensures accuracy and compliance with University, government and granting agency guidelines, tax laws as well as accounting, reporting and payroll policies and procedures. Maintains up-do-date knowledge of these matters and gives explanations to researchers, staff and agencies.
(iii) Sets up accounts, sub-accounts, and budgets. Approves expenditures, receives funds and processes deposits. Compiles and prepares material to be sent to bank. Reviews, verifies and processes expense reports, requisitions, claims, advances, savings bonds, invoicing and charges.
(iv) Monitors loans. Follows up on missing payments. Advises on and arranges payment schedules.
(v) Monitors and reconciles various accounts, statements, and reports. Identifies and analyses discrepancies and errors. Makes corrections, processes adjustments and follows up on problems. Audits outstanding items.
(vi) Verifies the completeness and accuracy of documentation.
(vii) Prepares schedules, reports and financial statements. Makes recommendations on budget allocations. Supplies information and documentation to auditors.
(viii) Maintains computerized information systems and participates in their implementation and development to improve efficiency within the unit. Liaises with computer resource persons as required. Sets up and maintains databases and spreadsheets. Enters data and updates information.
(ix) Performs various administrative and clerical tasks according to the needs of the unit. Prepares correspondence related to the duties of the position. Liaises with appropriate resource persons

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:

• Knowledge of accounting principles
• Strong organizational skills, attention to detail and initiative
• Proven ability to prioritize and multi-task to meet strict deadlines
• Client-focused and service-oriented with a proven ability to assist a variety of clients (academics, managers, other administrators)
• Demonstrated ability to work independently and as part of a team
• Demonstrated effective communication skills (ability to clearly transmit and receive information both in writing and verbally)
• Demonstrated ability to work in a PC environment using word-processing software, spreadsheets (Excel), databases
• Experience with McGill finance applications (Banner FIS, Minerva, Crystal reports)

• Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.

Additional Information:

• Manages grants from various research sponsors 
• Verifies and approves expenditure transactions for payment ensuring compliance with sponsor rules and regulations
• Monitors and reconciles various funds, statements, and reports. Identifies and analyses discrepancies and errors. Makes corrections, processes adjustments, and follows up on problems and audit items.
• Verifies and approves transfer of funds to both partner institutions and internal co-investigators
• Verifies the accuracy of the partner’s annual financial statements and records partner expenses
• Verify guidelines and university policies and liaise with sponsors, OSR, research personnel, other institutions, granting agencies to disseminate information to resolve current and any outstanding issues
• Prepares and validates all annual financial statements and invoices for submission to external research sponsors by set sponsor deadlines
• Ensures accuracy and compliance with granting agency and university guidelines, well as accounting, reporting and payroll policies and procedures
• Assists in the research funds termination process resulting from a Principal Investigator’s resignation, relocation to another university, etc
• Review of monthly control reports to minimize financial risk to the University in non-collection of payments and overexpenditures.
• Reconciles Common Advance funds and monitors the collection of outstanding receivables; performs necessary follow ups
• Maintains up-do-date knowledge of granting agency rules and regulations to properly administer research grants and advises principal investigators and research community
• Due to the changing requirements of sponsors and the increase in accountability in the administration of resesearch grants, are instrumental in impementing changing requirements
• Participates in training the research community
• Make recommendations to improve efficiencies within their teams which directly impacts the research community in achieving optimal grant administration

Minimum Education and Experience:

DEP - Business Administration 4 Years Related Experience /

Hourly Salary:

(MUNACA Level F) $29.42 - $36.46

Hours per Week:

33.75 (Full time)

Supervisor:

Research Financial Management Services Supervisor

Position End Date (If applicable):

Deadline to Apply:

2024-07-03

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected] .

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