Accounting & Revenue Services - Team Leader - Revenue (2024)

Tuesday, September 17, 2024Salary: Grade 8C, Non Union ($89,271 to $104,432)Reports to: Division Leader - Accounting and RevenueThis posting closes end of day on Monday, October 7, 2024Purpose of Position:Reporting to the Division Leader - Accounting and Revenue, the Team Leader - Revenue is responsible for property taxation which includes policy writing, taxation levying and billing, payment in lieu of taxation management, arrears management, taxation write-offs and rebate processing, taxation and assessment appeal management, remittance calculation, and other miscellaneous related tasks. Additional responsibilities include oversight and management of the water and wastewater collection systems billings, as well as Accounts Receivable.Qualifications & Experience:Must have a university degree in Business, Accounting or Finance, or equivalent in a related field and/or experience.Certified Public Accountant (CPA) or equivalent professional accounting designation is required.Minimum of 4 years previous progressively responsible experience including municipal taxation and revenue and related software, customer service and collections, cash management & supervisory experience in a high transaction volume and unionized environment.Completion of the Municipal Tax Administration Program (MTAP) through Ontario Municipal Tax and Revenue Association is required.Designation with the Ontario Municipal Tax and Revenue Association (OMTRA) would be considered an asset.Designation with the Institute of Municipal Assessors would be considered an asset.Designation through the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO) would be considered an asset.Clear Police clearance for vulnerable sector.Knowledge & Skills:Thorough knowledge of municipal finance including property taxation and revenue billing and collection.Thorough knowledge of financial planning, analytical techniques, management accounting and controls.Planning and organizational skills to develop and implement long and short-term policies and procedures.Knowledge of Provincial policies and Legislation that affects municipal government and municipal tax legislation.Ability to prepare accurate reports and present workable policy recommendations.Proven problem-solving skills to consider issues and outcomes from various angles.Ability to deal effectively with the public and defuse difficult situations.Excellent time management with the ability to prioritize completing work demands and consistently meet legislative deadlines.Ability to work independently and to demonstrate a high degree of initiative.Competent as Supervisor under Occupational Health and Safety Act.Major Responsibilities:Taxes:Implement and maintain the appropriate controls to ensure the timely and accurate calculation, preparation, delivery and collection of all municipal and education taxes.Calculate and remit quarterly installments to the upper-tier and school boards.Develop tax policies, reports, and by-laws for submission to Council.Implement and maintain the Municipal Property Tax System in accordance with the Municipal Act and/or Council directions.Update the Ontario Property Tax Analysis website with new tax rates and education remit amounts.Oversee and calculate the billing of interim, final, and supplementary taxes and confirm adjustments.Implement and maintain assessment-based management program including monitoring exempt property status, lease and license agreements, performing sales comparisons against assessment, performing property class reviews and reviewing requests for reconsideration.Oversee the receiving and recording of municipal revenues including property tax accounts and account receivable invoices.Forecast and provide financial estimates on tax related items such as assessment growth, supplementary revenue, payments-in-lieu, assessment appeals, various rebates programs, and tax write offs for the town budget.Manage the collection of taxes including arrears, tax schedules, reconciliations, payments-in-lieu, audit preparation, tax division journal entries, tax adjustments, assessment reviews of board decisions, vacancy rebates, and charity rebates in accordance with legislation and ensuring compliance.Coordinate and manage the tax sale registrations including maintaining timelines, negotiation of payment arrangements and extension agreements and preparing communications as outlined in the Municipal Act.Upload, balance and confirm the year-end tax file provided by MPAC and modify as required the annual deduction rates.Provide direction and support to the Revenue Clerks.Responsible for the calculation of and oversees preparation, delivery and collection of all water and sewer billings.Responsible for the development and implementation of general revenue collection and controls, management of the overall water and sewer utility billing/collection and corporate cash handling/revenue policies.Prepares and oversees taxation and annual utility billing schedules on the Provincial Financial Information Return and tax working papers for annual audits for taxation and utility billings.Develop internal audit strategies and/or controls to ensure the accuracy and completeness of the billing system.Assist with water and wastewater rate analysis for the preparation of the Water and Wastewater departmental budgets.Other Revenue & Accounts Receivable:Implement and maintain the appropriate controls to ensure the timely and accurate calculation, preparation, delivery and collection of all ancillary and miscellaneous revenues.Responsible for the calculation of and oversees preparation, delivery, and collection of all accounts receivable billings, inclusive of local improvement, and drainage billing. Responsible for the administration of municipal debentures programs for local improvements and drainage billing. Liaise with other departments to ensure integration of and controls over sub systems. Other duties as assigned.Decision Making & Judgement:Work is performed under the general direction of the Division Leader - Accounting and Revenue or designate.Developing and recommending accounting and financial policies and procedures to the Division Leader - Accounting and Revenue or designate for approval by Council.Directly supervise unionized staff in the Revenue Division.Assist in establishing goals and objectives for the division.Plan, prioritize and assign work.Accountable for health and safety responsibilities of staff; must ensure compliance with OHSA as well as Municipality of Lakeshore’s Health and Safety policies and procedures including WHMIS.Assist in recruitment, training, setting objectives, performance management, vacation scheduling, lieu and flex time approval, etc.Identify and assist in addressing the professional needs of staff.Approves expenditures in accordance with approved budgetary guidelines. Expenditures beyond established budget limit must be approved by the CAO and/or Council.Assists with the development of the budget.Monitors financial variances as part of the monthly or quarterly review; monitor and control budgets and ensure preparation of monthly and year end account reconciliations.Excellent interpersonal skills to interact with members of Council, staff and the public. Must have proven ability to establish and maintain effective working relationships with a diverse group of stakeholders and must be able to effectively manage multiple projects concurrently.Internal:With the Director and other members of the Corporate Leadership Team and Municipal staff to provide advice, and to ensure that the Revenue Division reporting functions are performed in an efficient manner.With the Division Leader or designate to discuss operational, management and policy issues and to receive policy direction.External:With other municipalities and provincial ministries to exchange information, obtain assistance, etc.With vendors and service providers to respond to incoming enquiries and solve problems.With external auditor and financial institutions to exchange technical information.With ratepayers/customers to respond to enquiries, solve problems and provide assistance with respect to tax, water and general accounts receivable matters.Physical & Mental Effort:Sitting, standing, walking, lifting up to 10 lbs.Keyboarding, manual dexterity to operate office equipment.Working Conditions:Works within an office environment.May be subject to adverse behaviour when communicating with the general public and others.Some travel may be required.Control over Work Schedule:Office hours being 8:30 a.m. to 4:30 p.m. (35 hours per week).Work is subject to deadlines and may be required to work overtime to handle workload.Lieu time is capped at 35 hours per year. #J-18808-Ljbffr