Community Dance Administrator

Canada’s National Ballet School is currently inviting applications for the full-time, permanent position of Community Dance Administrator. We invite you to join the vibrant staff community of Canada's National Ballet School (NBS). NBS has 300+ employees supporting programs ranging from professional ballet training, community dance programs, and groundbreaking health promoting initiatives.We are looking for a passionate individual to join our Community Dance team, with the talent, innovative-thinking and drive to help NBS continue to share the transformative power of dance with people of all ages, abilities, and aspirations. Join us and contribute to our mandate to make dance a vibrant, joyful part of all Canadians’ lives.Reporting to the Manager of Professional Development Programs and Public School Programs, The Community Dance Administrator plays a vital role by providing overall administrative support to a dynamic team of program coordinators and managers. Key duties include coordinating and disseminating program schedules, scheduling meetings, recordkeeping, responding to inquiries, and supporting program evaluation through data collection and reporting. Learn more about NBS’ Lozinski Center for Community Dance here: https://www.nbs-enb.ca/about-us/lozinski-centre-for-community-dance/This position functions within a fast-paced office environment and is primarily on-site; working hours are typically Monday – Friday, 9 AM – 5PM, with occasional early mornings/late evenings and/or weekends for special events and programming. The ideal candidate will be passionate about the community, detail oriented and enjoy a collaborative, creative work environment.Major Duties and Responsibilities: Coordinates and disseminates weekly program schedule, maintains master calendarsAssists with departmental communications by phone/email and in-person inquiriesSchedules and books meetings, disseminates meeting minutesMakes travel arrangements e.g., booking flights, car rentals, taxis, and hotel reservations and creates/disseminates travel itinerariesSupports data collection/entry related to program evaluation and reporting (e.g., digital asset video views, participation numbers, participant demographics)Maintains records including invoices, participant waivers, and media releases etc.Supports equitable, inclusive and safe practices that create a culture of belonging for staff, participants and familiesAssists with special events such as NBS Block Party and other community programming and performancesQualifications/Skills/Experience:Post-secondary education in office practices/administration or a related fieldExperience working in an administrative capacity, arts and/or program administration considered an assetStrong knowledge of MS Office (Outlook, Word, and Excel) and experience with registration and scheduling systemsCapacity to become proficient in additional scheduling, registration and data management platforms (e.g. Raisers Edge, Calendly, Qualtrics, Smart Rec);Exceptional organizational skills and attention to detail;Strong interpersonal skills; good verbal and written communication skillsCollaborative and creative; adaptive to learning new programsExcited to work in a dynamic collaborative environmentSuccessful candidates must supply Canada’s National Ballet School with a Police Reference Check in accordance with the School’s Child Abuse/Sexual Abuse Prevention Policy; this will be coordinated through the Human Resources Department of NBS.Join our team today! Please email your resume and cover letter with salary expectations, to [email protected] and indicate “CD admin - 2024” in the subject line.About NBSNBS is the largest dance training organization in Canada. At NBS, excellence, access and inclusion fuel our belief in sharing the transformative power of dance to change lives for the better. For 60+ years, NBS has been Canada’s leader for Olympic-calibre ballet training, with a track record for driving systemic, progressive change; evolving dance education significantly over time. Our pursuit of dynamic inclusion constantly reveals the life-changing impact of the power of dance. This is what drives our commitment to making dance a part of all Canadians’ lives. NBS continues its focus on excellence in ballet training, while leveraging its artistic core to expand NBS’ program offerings to engage more people than ever before.To realize its mission, NBS strives to:Increase the relevance of the art of ballet in the lives of all CanadiansReflect a vision of leadership that touches more communities, more partners and greater breadth and depth of talent than ever beforeAddress the need to bring new faces to ballet – as prospective professional students and as future enthusiasts for the art form – embracing and nurturing a more diverse spectrum of children and youth to participate in dance and explore training at the highest levelDeliver the broadest range of impactful, evidence-informed community dance programs of any ballet school in the worldNBS is committed to the goal of being an equity-informed school. We invest heavily in work and practices that foster positive change internally while driving a progressive evolution in the wider sector. We recognize our responsibility as Canada’s largest arts training organization and one of its oldest, to address anti-Black racism, reconciliation with Indigenous peoples and systemic oppression in Canadian society. Building an inclusive sense of belonging at NBS for every dancer and employee is the School’s primary imperativeAt NBS, we can offer you the chance to build a rewarding and fulfilling career. This is a place where you can realize and achieve your professional goals within a supportive and respectful environment. Collaborating with talented artists and colleagues on deeply satisfying and rewarding work, every employee has the opportunity to make a profound impact on our organization and on society.At NBS we are committed to making our organization stronger by engaging individuals with a wide range of experiences, backgrounds and abilities. When you join us, you will be a part of an organization built on respect, creativity and a shared sense of purpose.NBS is committed to building a remarkable and talented workforce that is reflective of the diversity in the City of Toronto. We strongly encourage applications from all qualified individuals, especially welcoming those with diverse intersectional identities who can provide different perspectives and contribute to the further diversification of ideas.We are committed to inclusive and accessible employment practices. Should you require accommodation at any stage of the recruitment process, we ask you to please make your needs/requirements known.