Executive Assistant - Office of the CEOHOT

Back to All Jobs Executive Assistant - Office of the CEO Office LocationVancouver, BC DepartmentExecutive Work TypeFull-time, onsite Apply to this job The Role As the Executive Assistant - Office of the CEO, you will play a critical role in supporting the Office of the CEO. Reporting to the Manager, Office of the CEO, you will provide high-level administrative support, handle sensitive and confidential information, calendar management, coordinate meetings, manage travel arrangements, and act as a liaison between the executives and internal/external stakeholders.This role requires exceptional organizational skills, attention to detail, and the ability to thrive in an ambiguous, hypergrowth environment. Key Responsibilites Calendar and Communications Management: Proactively manage and prioritize the CEO’s calendar, including scheduling meetings, appointments, and events. Handle confidential information with discretion and maintain a high level of professionalism at all times. Follow up with stakeholders to ensure deadlines are met and action items are acted on. Provide Ad Hoc support in a fast-paced environment.  Travel and Logistics: Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation. Reconcile and process travel expenses in accordance with company policies. Meeting and Events Coordination and Support: Prepare and coordinate meeting materials, including agendas, presentations, and reports. Attend meetings as necessary, take accurate minutes, and distribute action items to ensure timely follow-up. Provide logistical and administrative support for org-wide and cross-functional meetings and events (i.e. All-Team meetings, Team Offsites, etc). Provide strategic, operational, administrative, and project support in areas such as compliance, social media content management, marketing, and other relevant departments as required. Project Management: Assist in managing key projects, ensuring deadlines are met and deliverables are achieved. Collaborate with various departments to coordinate project activities and communications. Prepare reports and presentations as required. Who You Are Knowledgeable. You have 3+ years of experience as an Executive Assistant in a fast-paced environment. Keen and proactive. You’re the kind of person who thinks outside the box and acts on them. A real go-getter! Intuitive. You use your high emotional intelligence to read a room and understand key stakeholders. What’s the best way to get something done? You’ll know.  Excellent prioritization skills. The to do list is as long as a Costco receipt. Help our CEO pay the most attention to the things that need the most attention.  Assertive and confident. You follow up with people and getting things done on time requires tact. You’re the kind of person who isn’t scared of a follow up email.  Compelling Communicator. You can put together a great presentation and draft an easy-to-follow email.  Bonus Points Project Management experience (Jira/Confluence) Are interested in learning about and growing in the cyber security space - a rapidly growing vertical. Salary Range 76000 - 104500 CAD, per-year-salary The?typical salary range for this position is from?$76000 - $104000 CAD annually. The base pay offered may vary depending on a variety of factors including, your qualifications, job-related knowledge, skills, and experience. In addition to our competitive salary package, we also offer the following personal and professional development benefits:Performance-based bonus and equity plansGenerous paid vacation and sick daysExtended health benefitsGenerous training and development allowanceCharitable and DEI initiativesTeam-building events