Administrative Assistant/Executive Assistant - Eurofins CDMO Alphora, Inc.

Company Description Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins works with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate. Eurofins believes it is a global leader in food, environmental, pharmaceutical and cosmetics products testing and in agroscience CRO services. It is also one of the global independent market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, CDMO, advanced material sciences and in the support of clinical studies. In over 35 years, Eurofins has grown from one laboratory in Nantes, France to 61,000 staff across a decentralised and entrepreneurial network of ca. 900 laboratories in 61 countries. Eurofins companies offer a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products. In 2023, Eurofins generated total revenues of EUR 6.515 billion, and has been among the best performing stocks in Europe over the past 20 years. Eurofins CDMO Alphora Inc. develops and manufactures new therapeutics to improve the lives and health of patients. Eurofins CDMO Alphora provides contract research & development services to global pharmaceutical and biotech companies, developing their processes and manufacturing their bulk drug substances (Active Pharmaceutical Ingredients -“API’s”) as well as finished dosage products (tablets, capsules, suspensions) for supply to clinical trials and commercial requirements. Eurofins CDMO Alphora provides a rich and technologically challenging environment with a continuing flow of interesting projects. Our employees work in close concert with clients throughout the development process to achieve their program objectives. Eurofins CDMO Alphora Inc. is growing its state-of-the-art organization, with continued investments in modern facilities, equipment, and instrumentation while providing a rich environment for employees to develop their technical skills and careers paths. Job Description Eurofins CDMO Alphora is seeking a dynamic individual to join our Administration Team. This opportunity serves a critical role in supporting the President and members of Senior Leadership. The successful candidate will be extremely organized, efficient, deadline-oriented, and able to multi-task in a fast-paced environment while also providing effective administrative support to our campus. Executive Administration: Provide high-level administration support to the President: Client/Corporate visit support (onsite/offsite) Travel support Site coordination. Scheduling and meeting coordination Manage/follow-up on deliverables (e.g. KPI’s, monthly reports) Calendar management - scheduling and meeting coordination Travel arrangements Expense management Event Registration Legal and Corporate Agreements approvals and filing: Processing MSAs, CDAs, Quality Agreements Board Consents Capital Approvals Intellectual property Litigation Construction/City Permits Admin, Financial, CapEx, corporate approvals Annual certifications (safety policies) Eurofins Corporate documents Support the Office Manager/Human Resources Business Partner and other members of the Senior Leadership Team as required Support monthly leadership meetings - coordinate refreshments and catering Travel coordination Site meetings/events Site Administration: Provide direct administrative support to the Office Manager/Human Resource Business Partner in all aspects of administration: Support in the maintenance and creation of GAPs/SOPs Manage requirements for all printed stationery and business cards Key/furniture asset inventory Provide general office administration support for multiple sites and departments as required: Administrative support for regulatory, client, consultant audits as required Responsible for procuring canteen and office supplies and sourcing alternative vendors as required Support requests for lab coats for laboratory staff Work with various vendors and suppliers for service and equipment as needed Support internal Finance team and collaborate with National Support Centre (NSC) on invoice/billing requirements: Processing of corporate Pos/Invoices - obtaining approvals for payment/processing as well as troubleshooting billing issues Reception duties including: managing incoming calls/inquiries mail/couriers and distribution of interoffice mail greeting visitors and ensuring adherence to visitor policy requirements Qualifications The ideal candidate will have the following: Education: A post-secondary education is required. Experience: Minimum five (5) years of relevant administrative office experience supporting executive leaders Professionalism (ability to exercise tact, good manners, discretion, confidentiality, maturity) Have knowledge of legal language and experience with contract review High attention to detail and ability to proofreading documents for errors Have the ability to pivot and adapt based on the needs of the business Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) with proven ability to learn customized software/tools Have strong communication skills both oral/written Ability to work independently and as part of a team Excellent organizational/time management skills with the ability to multi-task Be able to work in a fast-paced environment Experience with DocuSign or similar electronic signature solution Experience with COUPA an asset Additional Information At Eurofins we offer excellent full-time benefits including health & dental coverage, life and disability insurance, RRSP with 3% company match, paid holidays, paid time off. Accommodation: Persons with disabilities who need accommodation in the application process, or those needing job postings in an alternative format, may e-mail a request via the website at www.eurofins.ca. As a Eurofins employee, you will become part of a company that has received international recognition as a great place to work. To learn more about Eurofins, please explore our website at www.eurofins.ca We thank all applicants within commuting distance of GTA, Ontario for showing an interest in this position. Only those selected for an interview will be contacted. NO AGENCIES, CALLS OR EMAILS PLEASE