Executive Administrative Assistant

Position Title: Executive AssistantLocation: Calgary, AlbertaLongbow Capital Inc.Longbow Capital Inc. is a dynamic and growing private equity firm in downtown Calgary, AB. We are seeking an Executive Assistant to help maximize the effectiveness of our investment team and to support the office.Position DescriptionThis position will provide office and administrative support activities for our growing and fast-moving team. Successful candidates will have a strong administrative background, applicable education, and enjoy all that goes into supporting a team of professionals. Must be highly organized, detail-oriented, proactive, technically savvy in the Office suite of products, have a great work ethic, and be able to function well both independently and collaboratively. The successful candidate will enjoy working alongside his/her colleagues in person while remote work may be accommodated on occasion.Key ResponsibilitiesField telephone calls, set up calls, greet visitors, order office/kitchen supplies and cateringOversee office maintenance and organization; work with building management as neededMaintain primary administration of electronic document filing system, archiving services, associated file maintenance and management of off-site file storageProactively contribute to the firm’s administrative process, including making administrative procedural improvements and corrective actions as identifiedSupport employee day-to-day inquiries and requestsBooking meetings and travel arrangements for team members Handle and distribute all mail/arranging couriers Data entry, record keeping, and file organization Perform other clerical receptionist duties such as filing, photocopying and printingMaintain office security by monitoring logbook and issuing visitor cardAll ancillary duties necessary to ensure smooth daily office operationsSkills and Qualifications RequiredAt least 1 to 2 years’ administrative experience, with priority given to experience within the financial services industryProficiency with MS Outlook, Excel and Word and experience with a CRM databaseExcellent communication skills in English (both written and verbal), with exceptional attention to detailA self-starter with the ability to take initiative and think critically to seek out information and solutions independentlyExperience working independently, as well as in partnership with other team membersThe ability to work in a dynamic and fast paced, entrepreneurial environment requiring strong organization, time management and prioritization skills with the confidence to adapt to change as necessaryYou must be legally eligible to work in Canada with a minimum of a valid work permit. Interested candidates should apply with both a cover letter and resume to Kamila Shir Mohammad at [email protected] with “Longbow Capital Inc. – Executive Assistant Application” in the subject line of the email.We would like to thank all candidates in advance for their interest in the position; however, only those being considered will be contacted.Longbow Capital Inc. is committed to the principles of employment equity.