Project Coordinator, Business Solutions

Job Number: J0824-0245 Job Type: Regular City, Province, Country: Burnaby, British Columbia, Canada Job Category: Internal Sales Number of Positions: 1 Reports To: Inside Sales Manager Job Location: Hybrid / Burnaby ??Reporting to the Inside Sales Manager, the Project Coordinator will be responsible to manage product release to the delivery on site. They will be responsible to lead communication between customers, engineers, vendors and other departments of Master Group. They will manage administrative aspects of the assigned projects, including day to day order entry.? What you will accomplish with us: • ??Managing release and delivery on site. ?- Create S.O. / P.O. for released equipment included in the assigned project. - ?Include all the addresses and the delivery instructions into the S.O. - ?Create S.O. / P.O. for daily order entry. - ?Close follow up with the vendors to get production delivery schedule. - ?Inform the customer the delivery schedule and all modifications. - ?Communicate with the contractor all the specification and/or restrictions of delivery. - Coordinate with vendors, transport and/or logistic department the transport from the factory to the delivery point. • ?Responsible for communicating with customers, engineers, vendors, and other administrative departments of Master Group. - Coordinate with contractors on delivery schedule to meet their request. - Informing the Outside Sales Representative regarding delivery schedule. - Coordinate with third party shipping company the delivery schedules. - ?Communicate with credit department to ensure the S.O. is released on time. - ?Inform, when a start-up assistance is required, the Technical Department about the delivery schedule. - ?Communicate with engineers about equal and alternate product acceptance and Mechanical Designer point of contact. - Communicate with the procurement department to get information about expected reception date. • ?Manage administrative aspect of daily or projects S.O. - Create S.O. / P.O. accordingly with customer P.O. and Master Group requirements. - ?Write notes into S.O. / P.O. to document actions and communications with all other departments, customers and vendors. - Review project drawings & specifications, assist with take offs and create product acceptance list. - ?Update CRM quotation record accordingly with Master Group requirements. - ?Keep updated the promised date deliveries. - ?Archive the physical files. What You Bring to Our Team: • Working knowledge of MS Office (Excel & Word) & Windows • Knowledge OR willingness to learn the construction bidding & management process, as well as the Sales Support Tools (SST) and GUI (ERP) • Self starter • Attention to detail • Organizations skills • Multitasking • Ability to work in a fast-paced environment • Communication skills for interacting with customers & de-escalation issues Compensation Information: Base Salary Range: $60,000 - $70,000 annually Supplemental Pay Types Include: Annual bonus Master is an equal opportunity employer, dedicated to fostering diversity and inclusion in our workplace. Elevate your career with us! Competitive Benefits: In addition to a rewarding career within our team, we offer Medical and dental coverage from day one, along with short and long-term disability protection Contribution to a collective registered retirement savings plan upon starting your role. Wellness spending account An employee assistance program including psychological, financial, and legal support. Access to telemedicine from the beginning of your employment. Reimbursement of professional association membership fees. Early vacation program. Flexible remote work policy Master, for over 70 years We lead in HVAC-R and have been recognized among Canada's best-managed companies since 2010. As the foremost private HVAC-R distributor in the nation, we have over 1,600 active employees across 55+ branches, 4 distribution centers, spanning from British Columbia to the Atlantic provinces, and nearly 30 branches in the United States. A Great Place To Work At Master, we offer a dynamic, stimulating, and enjoyable environment. With a strong belief in healthy and open communication, we embrace a close approach with all our colleagues. Teamwork is integral to our values, and it is through it that we achieve our greatest successes.