129582 - Administrative Assistant - Pender Community Health Centre

Administrative Assistant - Pender Community Health Centre Job ID 2024-129582 City Vancouver Work Location Pender Community Health Centre Department Integrated Care Team Home Worksite 12 - Vancouver Community Labour Agreement Community Subsector Union 312 - Community CUPE (37.5 Hr) Position Type Other Relief Job Status Temporary Full-Time FTE 1.00 Standard Hours / Week 37.50 Job Category Administrative Professionals Salary Grade 25 Min Hourly CAD $28.80/Hr. Max Hourly CAD $30.53/Hr. Shift Times 0800-1600 Days Off Saturday, Stats, Sunday Position Start Date As soon as possible End Date 7/29/2025 Position End Date - Incumbent Position ends on the listed end date or upon the return of the incumbent. Salary The salary range for this position is CAD $28.80/Hr. - CAD $30.53/Hr. Job Summary Come work as an Administrative Assistant at Vancouver Coastal Health (VCH)! Vancouver Coastal Health is looking for an Administrative Assistant to join the team at Pender Community Health Centre. Apply today to join our team! As an Administrative Assistant with VCH you will: Provide administrative support services to clients in Primary Care and/or clients who have mental health, drug and/or alcohol misuse/addiction issues. Screen, prioritize and act upon requests and inquiries directed to the Manager and provides administrative support to staff in the designated program/service. Assist the Manager with the recruitment and selection of staff, monitors program budgets, processes billing for the designated program/service and maintains a petty cash fund. Compiles statistics and produces reports and a variety of related documents. Facilitate and participates in meetings, assists with administering training, maintains levels of stationary, ensures equipment maintenance, engages in on-going team planning and quality improvement activities and performs a variety of clerical duties. Establish, maintain, and enhance relationships with clients based on respect. Qualifications Education & Experience Grade 12, graduation from an approved Administrative/Secretarial program, supplemented with standard software computer courses. Three (3) years’ recent related office management experience, or an equivalent combination of education, training and experience. Skills & Abilities Knowledge of applicable Vancouver Community Policies and Procedures. Knowledge of general office procedures. Ability to communicate effectively, tactfully, and confidentially both verbally and in writing. Ability to plan, organize and prioritize. Ability to analyze and solve problems. Business writing skills. Ability to type at 60 wpm. Knowledge of medical terminology. Ability to establish and maintain rapport with team members and other community staff. Ability to work independently and in cooperation with others. Ability to supervise. Ability to operate related equipment. Ability to do basic mathematical calculations. Physical ability to perform the duties of the job. Closing Statement The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check. WHY JOIN VANCOUVER COASTAL HEALTH? VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and "going first" when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work. Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan Grow your career with employer-paid training and leadership development opportunities Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families Award-winning recognition programs to honour staff, medical staff and volunteers Access to exclusive discount offers and deals for VCH staff Equity, diversity, and inclusion are essential to our goals of creating a great place to work and delivering exceptional care. We acknowledge and accommodate unique differences and ensure special measures are in place so that all prospective and current employees are given an opportunity to succeed. We are committed to building a representative workforce and encourage applications reflecting diversity of sex, sexual orientation, gender identity or expression, racialization or ancestry, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person. Vancouver Coastal Health is proud to be recognized as one of Canada's Top 100 Employers in 2024. Only short-listed applicants will be contacted for this posting. ***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the https://my.vch.ca/working-here/job-postings site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.*** Thank you for your interest in Vancouver Coastal Health. 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