Admin/Receptionist***Admin/Réceptionniste

IPEX is one of the North American leading providers of advanced plastic piping systems. Our mission is to shape a better tomorrow by connecting people with water and energy.We currently have an exciting opportunity as an Administrative Assistant. This role is based in our Langley, British Columbia office and reports to the Customer Service Manager. Do not miss the opportunity to join a diverse group of people-centric professionals, leaders with vision and rapid problem solvers, entrepreneurs in spirit and status quo-fighters!Job summaryIPEX is seeking a motivated, ambitious, dynamic team player to fill the position of Administrative Assistant. The person will be the first point of contact for our Langley site and will provide support to Sales, Customer Service, and various other departments within the organization. to facilitate the smooth running of daily operations.Main responsibilities:Reception, including answering phones, greeting customers and suppliers, and maintaining visitor log. Monitor the entrances and exits of visitors by issuing badges and/or magnetic cards;Sorting and distributing mail/email;Preparation of parcels for daily shipments;Creation, correction, revision and finalization of correspondence with employees and clients;Distribute information to customers via email and/or mail;Creating and updating sales reports using the in-house sales report creation program and assisting with spreadsheets,Monitoring performance of outside services such as office cleaners.Assisting with Social committee activitiesReconciling Petty cashCreating and updating various client contracts and agreements.Supporting the administrative team with the rebate programsProviding ongoing feedback and suggestions for continual improvements in the department process, and finding opportunities for better efficienciesKeep the list of telephone numbers up to date;Enter data for orders and invoicing;General office duties, including ordering supplies, maintaining office equipment, booking conference room, booking hotel, general management of administrative area, as well as general office.Provide general support to the customer service team and administrative team in the St-Laurent office when needed.Other related tasks.Qualifications and experience:5 years’ experience in an administrative role, supporting customer service and sales managers would be considered an asset.Highly proficient in Microsoft ExcelDiploma of College Studies (DCS)Detail orientated.Professional phone mannerStrong organization skills, ability to multitask, and determine priorities.Ability to work independentlyIntermediate level Microsoft Office programs (Outlook, Word, Excel etc.)Strong communication skills, both written and verbalAbility to demonstrate diplomacy and tact in dealing with a wide variety of people.Excellent team playerAvailable to work between 8:00 and 14:30 5 days per week.Ability to work independently as well as collaboratively in a team setting IPEX is committed to providing accommodations for people with disabilities throughout the recruitment process and, upon request, will work with qualified job applicants to provide suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability. Accommodation requests are available to candidates taking part in all aspects of the selection process for IPEX jobs. To request an accommodation, please contact HR at HR@#LI-CF1