administrative assistant

Work Term: PermanentWork Language: EnglishHours: 40 hours per weekEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 1 year to less than 2 yearsTasksArrange and co-ordinate seminars, conferences, etc.Coordinate the flow of information within the teamEvaluate daily operations Open and distribute mail and other materialsPlan and organize daily operationsRecord and prepare minutes of meetings, seminars and conferencesPlan, develop and implement recruitment strategiesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesCompile data, statistics and other informationOrder office supplies and maintain inventoryGreet people and direct them to contacts or service areasSet up and maintain manual and computerized information filing systemsType and proofread correspondence, forms and other documentsPerform data entryMaintain and manage digital databasePerform basic bookkeeping tasksAssign, co-ordinate and review projects and programsPlan, organize, direct, control and evaluate daily operationsComputer and technology knowledgeMS ExcelMS OutlookMS PowerPointMS WindowsMS WordSocial MediaSecurity and safetyBasic security clearancePersonal suitabilityAbility to multitaskExcellent oral communicationExcellent written communicationFlexibilityJudgementTeam playerAccurateReliabilityTime managementAdaptabilityAccountabilityDependabilityQuick learnerSupport for newcomers and refugeesParticipates in a government or community program or initiative that supports newcomers and/or refugeesRecruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.) Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees Support for youthsParticipates in a government or community program or initiative that supports youth employmentSupport for VeteransParticipates in a government or community program or initiative that supports Veterans Support for Indigenous peopleParticipates in a government or community program or initiative that supports Indigenous peopleOffers mentorship, coaching and/or networking opportunities for Indigenous workers Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers Facilitates access to Elders who can offer support and guidance to Indigenous workers Support for mature workersParticipates in a government or community program or initiative that supports mature workers Supports for visible minoritiesParticipates in a government or community program or initiative that supports members of visible minoritiesApplies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)Offers mentorship programs that pair members of visible minorities with experienced employeesProvides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities