Store Administrator

SUMMARY:Administer the accounting related functions within the store supporting sales, inventory, payroll, and benefits reporting and other financial requirements in order to achieve the financial objectives of the store(s).DUTIES & RESPONSIBILITIES:Accounts PayableVerify packing slips by matching them to the authorized invoice and verify to the Merchandise Receiving Log.Process invoices for payment based on respective vendor payment method.Identify any discrepancies between invoicecost and purchase order amounts and action the discrepancies above the prescribed threshold with Associate, FSM and/or vendor.Review SDM weekly statements for invoices, inter-store transfers and corporate charges.Allocate charges paid through the store credit card on a periodic basis.Process store-to-store paymentComplete the new vendor setup form for frequently used vendors for central processing.Accounts ReceivableInterface / Input charges and payments on account files into Accounts Receivable, ensuring AR system totals match the totals validated from front end systems.Process and reconcile all adjustments to the A/R sub ledger.Maintain and review detailed AR aging each period and follow-up on collection activities.Action Vendors’ Claim Reconciliation on a periodic basis and submit to Central Office as required each period by due dateSetup AR and billing for store-to-store receivables.Generate and distribute Customer AR Statements on a monthly/periodic basis.Maintain customer profiles for new & existing customers and ensure all related receivables are associated with the account.Reconcile sales details from the cashregister daily. Determine whether cash overageor shortage occurred and investigate to determinecause of any shortageor overage.Ensure daily deposits are posted correctly in the bank on a timely basis for Cash and EFT.ExpensesAudit allocation of expenses to ensure correct accounts are chargedPayrollReview timesheets against payroll posting and advise the manager of any discrepancies.Ensure payroll is processed on time every two weeks.Employee Benefit Administration: Enroll eligible employees in the programand ensure terminated employees are removedfrom the program.Ensure employee personal data is accurateprovide discrepancies to manager.Update cosmetic commissions database for cosmetic daily sales analysis, sales, hours and commission payment by Cosmeticemployee.Provide Cosmetic Commissions data to be entered in WFM to Front Store Manager.Ensure T4s and government forms are balanced and requested to be filed by CRA deadlines.Ensure all other employment programs are recorded accurately.Complete all legislated benefit filings accurately and submitted on time.GeneralPrepare Period End Binder with requireddocuments, review and forwardto Associate.Review period end cash clearing template and investigate discrepancies.Complete the necessary inventory day forms, including the cutoff worksheet, and liaisewith the Central Inventory Accounting team.Comply with all health and safety regulations.Comply with internal audit controls.Financial Process Optimization (FPO) webformsComplete reconciliation of balance sheet and other accounts, action discrepancies and submit weekly financial process webforms (FPO) to Central Office by due dates.Skills, Experience & EducationThis position requires a demonstrated level of initiative and judgment in order to organize and prioritize tasks, delegate workload and work well with others.Minimum of 2Y of accounting experience and/or formal accounting post-secondary education.Requires an understanding of inter-related work processes and is able to adapt to different assignments.Proficient with MS spreadsheets and basic computer skills to prepare documentations and produce reports.Proven time management skills, ability to plan, set and assign work priorities to meet performance goals.Adaptable to set and prioritize work with varying exceptions. Able to work with diverse personalities and styles.Able to communicate verbally and in writing with group of stakeholders and individuals.Attention to detail and acumen for placing/having thorough checks in place.Business acumen - knowledge of accounting guidelines, principles and procedures.WORKING CONDITIONSAbility to work flexible shifts which may include occasional evenings and weekendsPHYSICAL REQUIREMENTSAbility to lift up-to 20 poundsGeneral office work