Proposal Coordinator

Role Purpose:Order and print tender documents, upload tenders to the internal shared drive and execute printed copies.Coordinate and assist with the Bonding/Insurance request forms with the estimators and Bonding company.Enter Tender items into Excel to allow for easy upload it into the Hard Dollar estimating program.Organize, log, distribute and save bid inquiries and addenda.Maintain Tender list and Hard Dollar files with changes as required.Prepare tenders for submission including but not limited to: coordination of signatures, org charts, resumes, project experience, bonding, CAD reports, WSIB certificates, etc.Facilitate dry-runs with the estimator prior to Tender closing to ensure all information is accurate.Writing in Tender pricing by hand or entering unit prices via Bids & Tenders for non-MTO tenders.Submission of MTO tenders on RAQS/MERX, including submission of TRF’s, Summary Bid Submission Forms, and Itemized Bid Forms.Distribution of the tender results internally and to the bonding company.Preparation of statutory declarations/WSIB for all monthly progress payments.Order WSIB certificates and CVOR upon expiry, file electronically, and distribute.Preparation, coding, processing, distribution, tracking, and filing of subcontracts and related documents.Process Contracts on awarded Tenders.Update project & insurance tracking spreadsheets.Collaborate with Contracts Manager for the Notice of Project.Prepare and update resumes of key personnel.Assist with pre-qualifications, expression of interests’ and RFP’s.Other duties as assigned.Position Requirements:Post-secondary education or professional equivalent experiences.Highly organized and strong attention to detail.Strong time management skills.Strong computer skills – working knowledge of Microsoft Software including: Teams, Outlook, Word (specifically formatting) and Excel.Strong communication skills – oral and written.Ability to work accurately and remain calm under pressure.Ability to work well with others as a team.Multi-task oriented.Results oriented.Analytical skills.Ability to follow process and respond/adapt to change.Capable of reading and understanding Tender document requirements.Industry experience preferred.Knowledge of the following bidding systems: RAQs, Bids & Tenders, Biddingo, MERX, Metrolinx, Bonfire is an asset.Our purposeAt Green Infrastructure Partners (GIP), our people are second to none. The work we do impacts lives. It impacts our schools and neighbourhoods and shapes our communities and cities.We are one of Canada’s largest and fastest growing construction companies. Every day our people are designing, delivering, and maintaining infrastructure for Canada’s rapidly growing cities. From demolition, shoring and foundations, excavation, remediation, to structures, paving and the production ofmaterials, we have the unique ability to self-perform all project scopes without reliance on sub-contractors.The most valuable asset at GIP is people – our employees, our customers, and the public. Nothing is more important than our people coming to work happy and leaving safe.We are committed to fostering a work environment that embraces Diversity, Equity, Inclusion and Belonging for all so our people benefit from the creative solutions that come from embracing differences.Sustainability is part of our DNA. We focus on recycling and reusing materials by taking old roads and reengineering them into new roads, keeping tons of used materials out of our landfills.The work we do today at GIP will carry us into a better, greener, and safer tomorrow.About the GIP TeamAs we look to the future, we need creative, ambitious, and innovative professionals like you who can help us to build the world of tomorrow, today.GIP team members are at the heart of our success in designing and delivering infrastructure projects safely, thoughtfully, and with the highest quality. Our culture allows employees to bring their A Game to work each day. If you want to work for a world-class organization that provides an exceptional career experience with an inclusive and collaborative culture, this opportunity is for you!