Office Coordinator

This OpportunityOur Vancouver Studio is seeking highly motivated Office Coordinator. The Office Coordinator for the Vancouver studio is the first face of the company and as such is a key role within the studio and beyond. While maintaining the front desk, this person will also work with the leadership team and staff to create a seamless and functioning office through key administrative duties and exceptional interpersonal skills. The Office Coordinator is required to be presentable, enthusiastic, organized and excited to be part of a vibrant and busy architectural and interior design practice.In addition, the Office Coordinator is responsible for maintaining the studio calendar of events and meetings as well as respond to company emails and telephone calls. The Office Coordinator will also be responsible for organizing and distributing mail and/or packages received along with other general administrative duties.Please note that this position is an onsite position.As an Office Coordinator, you will be responsible for:Present a positive, professional response and behavior to all visitors, suppliers, inquiries, and staff.Refer all inquiries to the appropriate individuals or departments across the firm.Respond to telephone, e-mail, and in-person inquiries from clients, staff and other parties.Accept, direct and monitor inbound mail and shipments to appropriate parties.Schedule boardrooms for meetings and events.Maintain reception, meeting rooms and other areas within the Vancouver studio as needed to ensure a tidy and presentable environment.Work with the Administrative team and well as Human Resources team on tasks as necessary.Orders food for lunch meetings or studio social events and assist the team with cleanup.Participate in the studio's social committee.Provide information to staff and/or clients about any special activities and/or events.Work with and assist the Finance & Accounting department on various tasks such as uploading subconsultant invoices and depositing cheques.Assist with Seattle Studio i.e. ordering supplies, couriers.Provide general clerical support as necessary.The successful candidate will possess:Exceptional interpersonal skills.Knowledge of administrative and clerical procedures along with customer service principles and practices.Highly motivated with the ability to work independently as well as in a team environment.Excellent time management skills and ability to multi-task and prioritize work.Extremely organized and detail-oriented.Excellent written and verbal communication skills.Passion for continuous learning.Proficiency in MS Office Suite such as Outlook, Excel, and Words.Previous experience in a receptionist, Office Coordinator, Admin Assistant or similar capacity is an asset.Other Duties:Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for the job. Duties, responsibilities, and activities may change at any time with or without notice.Benefits of Working at B+H & CHIL Interior Design:You'll get to work in a dog-friendly office.Competitive salary based on experience and industry standards.An excellent employer paid Extended Health & Dental Benefit, Life, and AD&D.Employee Wellness Program.Referral bonus program.Company’s perks/discounts (i.e Goodlife, perkopolis etc.).You will be exposed to an open, ‘continuous learning’ environment (i.e. lunch & learn) where professional development and career progression is encouraged.You will work within a dynamic, driven, high-achieving, close-knit, and fun-loving team.We value and are committed to upholding a culture of Inclusion and Belonging.And lots of fun studio events.A Bit About Us – B+H, CHIL Interior Design, and Surbana Jurong Group (SJ Group):B+H is a global, award-winning consulting and design solutions firm founded on a legacy of 70 years of creating bold and inspiring places for people. With a broad spectrum of sectors and services, we leverage the core skills of a globally collaborative transdisciplinary architecture and design practice to understand, create, and articulate transformative solutions for the most complex and challenging projects. The global B+H design team includes 400 architects, urban designers, landscape architects, interior designers, organizational design and biomimicry specialists, place experience designers, researchers, analysts, and brand strategists. We are curious place makers, strategists, storytellers, and creative human beings who believe in embracing change and challenging the status quo to deliver resilient, healthy environments that make positive contributions to their communities characterized by vibrant human experiences. We work together as one of eight world renowned sister firms, owned by the Surbana Jurong Group, recognized and awarded as a collective of problem solvers for the built environment, continually reimagining ways to create smart and sustainable futures.At B+H we push the limits of creativity by acknowledging humanity in the creative process. We believe in letting things get a little messy while we let our minds explore the bounds of what’s possible. Once we’ve found something truly new, then we reassemble it into a well-executed project our clients expect from us. We strongly believe in creating a safe environment backed and driven by HR and Equity, Diversity, Inclusion, and Belonging mandates to enable the best working, learning, and playing environment for our staff.CHIL Interior Design has been established with 3 global hospitality interior design studios in Vancouver, Toronto and Hong Kong, where they lead the creative aspects of all hospitality interior design. CHIL develop unparalleled luxury hospitality and restaurant spaces for brands including Accor, Shangri-La, Fairmont, Marriott, Hilton, Hyatt and Four Seasons Hotels and Resorts. CHIL also creates leading edge residential design with projects built and in development in Vancouver, Toronto, Calgary, and Edmonton, as well as in Seattle, the Middle East and Southeast Asia.For more information on our firm, please visit https://bharchitects.com/en/ & https://childesign.com/en/Diversity and inclusion have always been at the core of our values at B+H. A diverse workforce with wide perspectives and creative ideas benefits our clients, the communities where we operate and all of us as colleagues. B+H is committed to fostering a diverse and inclusive workplace where all employees feel valued and respected. We are committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of our design, services and workplaces. B+H Architects is proud to be an equal opportunity employer. B+H Architects encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact the People & Culture team for accommodation requests. Any information received related to an accommodation will be addressed confidentially.