Facilities and Properties Administrative Assistant

Mission Statement:  Understand the aspirations of seniors and respond with innovative supports. Vision Statement:  Building inclusive communities where all seniors are connected to living their best possible life. What to expect when you join SPLC: Competitive Compensation and Benefits. Rewarding career that supports meaningful work in our communities. Training and Professional Development opportunities. Healthy and safe working environment. Position: Facilities & Properties Administrative Assistant (Full-time) Hours of Work: 35 hours per week Reports to: Director, Facilities & Properties Date Posted: June 13, 2024 Deadline: Until position is filled Position Summary: Responsible to providing a broad spectrum of administrative support to the Facilities and Properties Department such as researching, reporting, vendor business relations, tenant relationship and meetings. Responsibilities: 1. Housing Administration and Engagement Provides all administrative support for rental and life lease housing. Conducts all communication, verbal and written to existing as well as prospective residents. Manages the housing database for rental/life lease units and liaise with all stakeholders to maintain a high occupancy rate for rental and life lease. Conducts viewing of vacant residential units with prospective residents and follow through with all administrative work to enable occupancy and closing. 2. Manages the retrieval, processing and applicable dispatch documents related to housing and service. Participates in all emergency management and fire safety activities. Distributes and maintains Bulletin Boards for notices on a regular basis. Prepares monthly reports on housing administration and present to team members at meetings. Arranges with supplier/contractor to make duplicates of tenants/residents or common area keys which includes visits to offsite locations Education : Secondary education in Business Administration, or actively enrolled in a tertiary educational program Approved equivalent combination of education and experience Skills & Experience : Minimum two (2) years administrative experience Strong interpersonal and communication skills Proficiency in Microsoft Office, specifically Word, PowerPoint, and Excel Comfortable with using social media to market housing needs Strong organizational skills with attention to accuracy, detail and the ability to multi-task and prioritize Ability to maintain confidentiality Ability to speak Cantonese and/or Mandarin is a requirement Others: Vulnerable Sector screening required Required to work on occasional evening or weekend hours Proof of full COVID-19 Vaccination or Medical Exemption Certificate required Senior Persons Living Connected is a diverse work environment. We encourage applications from all persons, including persons with disabilities. Accommodation will be provided, if needed, in accordance with the Ontario Human Rights Code and Accessibility for Ontarians Disability Act.