Administrative Support

ABOUT THIS CAREER OPPORTUNITY Canadian Base Operators' Southport team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. As a proud partner with Kelowna Aerospace Defence Programs, we deliver numerous support services tailored to our client, the Royal Canadian Air Force (RCAF). The Administrative Support position is a full-time, permanent role located in Southport, MB and reports directly to the Client Services Supervisor. Their primary focus is to provide administrative and office support to internal and external personnel. Duties and responsibilities include but are not limited to: ADMINISTRATIVE AND CLERICAL SUPPORT: Prepare routine reports and letters.Process reports and bookings in UniResMan hotel software.Process claims, course reports and travel arrangements for staff and students.Transcribe and prepare minutes of Progress Review Board (PRB) meetings.Prepare documents and welcome packages for new students.Conduct orientation briefings for new student courses.Assist with stocking supplies in other departments.Maintain reference library publications.Create building access cards and photo ID for staff and students.Sort and distribute incoming regular and electronic mail and coordinate the flow of information internally and with other departments; andProvide back-up for the other Client Services personnel. OFFICE ADMINISTRATION: Order and replenish office supplies; andMaintain routine records, telephone lists and files. RECEPTION DUTIES: Answer enquiries, including telephone calls and emails by providing accurate information and relay any messages as necessary in a timely and polite manner; andGreet vendors, customers, and visitors in a courteous and professional manner. COMPETENCY REQUIREMENTS Communicates Effectively Customer Focus Problem Solving and Innovation Teamwork and Collaboration Values and respects others EDUCATION REQUIREMENTS High School Diploma or equivalent Certificate in the administrative field or related an asset WORK EXPERIENCE REQUIREMENTS 1-3 years of administrative experience in an office environment Knowledgeable of RCAF administrative functions and processes an asset SKILLS, ABILITIES, AND OTHER REQUIREMENTS High attention to detail and accuracy Intermediate use of MS Office (Word, Excel, Outlook, Teams) Organized and demonstrated time management Works effectively with shifting priorities Self-motivated, reliable and resourceful Exceptional verbal and written communication Eligible to obtain an Enhanced Reliability Clearance by the Canadian Industrial Security Directorate Canadian Base Operators complies with all applicable COVID-19 requirements. This may require employees to be vaccinated against COVID-19, provide attestations regarding vaccination status and/or COVID-19 testing, or satisfy other conditions of employment that Canadian Base Operators deems appropriate. Employees may be required to show proof of vaccination and/or negative COVID-19 test results as a condition of employment (except in limited circumstances where an employee is legally entitled to an accommodation). Canadian Base Operators welcomes and encourages applications from persons with disabilities.  Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.